Use the self-serve equipment booking tool to reserve equipment at either the Nanaimo or Cowichan campus, up to 14 days in advance.

Equipment must be picked up from and returned to an employee, in-person, at the Library Service Desk during open hours. Make sure to bring your VIU ID with you.

Laptops are available to loan to VIU students only. Visit the Laptop loans page for more information.

The IT Service Desk provides laptop loans to employees for a variety of purposes and is often able to provide loans on short-notice. Employees should contact IT to arrange all laptop loans. 

Some common equipment is available at the Library Service Desk for 4- or 24-hour loan. These materials cannot be pre-booked and are available on a "first-come, first-served" basis. This equipment includes:

• Whiteboard marker kits
• Over-ear headphones
• Calculators
• Scissors
• Rulers
• Extension cords

By submitting an equipment booking request, borrowers acknowledge that they will be responsible for the proper use of the equipment they are borrowing from Vancouver Island University (VIU) Library, in accordance with the VIU Use of Information Technology policy (45.01) and the following terms:

• Equipment loans are limited to current VIU students, employees, and retirees. 
• The borrower must show valid photo ID to check out equipment. 
• The borrower will be the only person operating the equipment and will not leave it unattended.
• Equipment not picked up within 1 hour of its reservation time may be cancelled at the discretion of the Library.
• Equipment must be returned in the same condition it was received in, along with all included cables, accessories, and cases, by the due date.
• Equipment must be returned by the borrower, during open hours, to a Library employee at the Library Service Desk.
• If equipment is damaged or lost while checked out to the borrower, they must pay the full repair or replacement charges.
• Incomplete and late equipment returns may result in restriction of access to VIU Library resources and/or Library fines.
• If equipment becomes 4 weeks overdue, student borrowers may have a flag applied to their student record which prevents access to course registration and to official transcripts. This flag will be removed when the equipment is returned and/or when the applicable fines are paid.

VIU-issued technology, including computers, are public. VIU Library takes all necessary measures to ensure that personal data is securely erased after each use. However: 

• The borrower is responsible for deleting all files and logging out of all programs and accounts before returning equipment. Failure to do so may leave personal information vulnerable to unauthorized access.
• The borrower agrees not intentionally access or interfere with the personal information or files of other users that they may encounter while using borrowed equipment.

VIU students should understand how to use university technology safely and appropriately. Please read the below Use of Information Technology policy before using campus technology including computers and campus wireless access.