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COVID-19 Update 

You currently need your VIU ID card to access the Library Commons as well as some other buildings on the Nanaimo campus 24 hours a day, 7 days per week. Need a VIU ID card? See below for full details on how to get one and where to pick it up.

About Your VIU ID Card

Your VIU student ID card is used to enter various buildings on the Nanaimo campus, to access meal plans and dining dollars, and to borrow materials from the library. See a complete list of services.

Because VIU is upgrading its technological infrastructure to give you better access to campus facilities and services through your student ID card. you need to obtain a new card at no charge, whether you are a new or returning student, if your card was issued prior to July 1, 2019.

Find out more about the Federated Identity Management project.

How to Get Your VIU ID Card

  1.  Upload your photo through the Student Record System
  2. You will receive an email notification when your card is ready for pickup. 


  • Facing forward looking straight towards the camera
  • Eyes open and clearly visible
  • No tint or reflection on your glasses
  • No face or head covering, unless worn for religious or medical reasons
  • Head and shoulders only
  • No filters or digitally-enhanced images
  • Photo must be colour
  • A white or blank wall background
  • JPEG images only (.jpg or .jpeg file types)
  • File size is limited to 2 megabytes (MB)

If your photo does not meet the requirements, you will be notified by email and you will need to re-submit your photo.

If card is being picked up, processing time is 2-3 business days. Please allow up to 2 weeks for delivery if card is being mailed. 

Please bring one piece of picture ID or 2 pieces of non-picture ID when you pick up your card. If you are feeling unwell or have been instructed self-isolate, please wait to pick up your card, or have it mailed.

Nanaimo Campus

Cards are available for pickup from the Library Service Desk in building 305 Monday through Friday between 9am and 4pm.  

Cowichan Campus

Cards are available for pickup from the library service desk Monday through Thursday between 8am and 6:30pm, and Friday between 8am and 4pm. 

Powell River Campus

Cards can be picked up from the campus reception desk during open hours. You will be notified when your card is ready for pickup.

If you are unable to pick up your VIU ID card in person, we can mail your card to you.

Please email us at after uploading your selfie to indicate your preference and include a photo of your picture ID or 2 pieces of non-picture ID in your email. 

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