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VIU Card

About Your VIU Employee Card

As an employee, you can use your VIU card to access many services, resources and spaces on our campuses. Use it to:

  • borrow library materials
  • enter various buildings after hours, including VIU Library at Nanaimo campus
  • access the gym
  • print and photocopy materials

See more details here.

How to Get Your VIU Employee Card

​​​​​​Online photo upload

  1. Take a photo of yourself that meets our photo requirements.
  2. Email it along with your full name and employee number to
  3. Library employees will print your VIU card and you will receive a notification by email when it is ready for pick up. 

In person

  1. Visit the Library Service Desk at Nanaimo or Cowichan campus during open hours
  2. Library employees will take a photo of you and provide you with your new VIU card. 

Be sure to bring a piece of ID with you for pickup (1 piece of photo ID or 2 pieces of non-photo ID).


  • Facing forward looking straight towards the camera
  • Eyes open and clearly visible
  • No tint or reflection on your glasses
  • No face or head covering, unless worn for religious or medical reasons
  • Head and shoulders only
  • No filters or digitally-enhanced images
  • A white or blank wall background
  • JPEG images only (.jpg or .jpeg file types)
  • File size is limited to 2 megabytes (MB)

Please allow up to two business days for processing once you have provided a photo.

Please bring 1 piece of government-issued photo identification (or 2 pieces of non-photo identification) to show when you pick up your VIU card. If you are unable to visit the Library Service Desk during our open hours for pickup, please contact us to make arrangements.

Nanaimo and Cowichan Campus

You ID card can be picked up from the Library Service Desk during open hours when you have been notified that it is ready. 

Powell River Campus

Your ID card can be picked up from the campus reception desk during open hours when you have been notified it is ready.


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