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About Your VIU ID Card

Your VIU employee ID card is used to enter various buildings on the Nanaimo campus and to borrow materials from the library. Visit the Federated Identity Management project page for a complete list of services.

How to Get Your VIU ID Card

​​​​​​Online photo upload

  1. Take a photo of yourself that meets our photo requirements.
  2. Email it along with your full name and employee number to
  3. Library staff will print your card and you will receive a notification by email when it is ready for pick up.

In person

  1. Visit the Nanaimo Library Service Desk during open hours with a piece of photo ID.
  2. Library staff will take an ID photo for you and provide you with your new employee ID.


  • Facing forward looking straight towards the camera
  • Eyes open and clearly visible
  • No tint or reflection on your glasses
  • No face or head covering, unless worn for religious or medical reasons
  • Head and shoulders only
  • No filters or digitally-enhanced images
  • A white or blank wall background
  • JPEG images only (.jpg or .jpeg file types)
  • File size is limited to 2 megabytes (MB)

Please allow 2-3 business days for processing once you have provided a photo.

Please bring one piece of picture ID or 2 pieces of non-picture ID.

Nanaimo Campus

Your ID card can be picked up from the library service desk in building 305 Monday through Friday between 9am and 4pm when you have been notified it is ready.  

Cowichan Campus

You ID card can be picked up from the library service desk Monday through Friday between 8:30am and 4pm when you have been notified that it is ready. 

Powell River Campus

Your ID card can be picked up from the campus reception desk during open hours when you have been notified it is ready.

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