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COVID-19 Update 

You currently need your VIU ID card to access the Library Commons as well as some other buildings on the Nanaimo campus 24 hours a day, 7 days per week. Need a VIU ID card? See below for full details on how to get one and where to pick it up.

About Your VIU ID Card

Your VIU employee ID card is used to enter various buildings on the Nanaimo campus and to borrow materials from the library. Visit the Federated Identity Management project page for a complete list of services.

How to Get Your VIU ID Card

​​​​​​Online photo upload

  1. Take a photo of yourself that meets our photo requirements.
  2. Email it along with your full name and employee number to
  3. Library staff will print your card and you will receive a notification by email when it is ready for pick up.

In person

  1. Visit the Nanaimo Library Service Desk during open hours with a piece of photo ID.
  2. Library staff will take an ID photo for you and provide you with your new employee ID.


  • Facing forward looking straight towards the camera
  • Eyes open and clearly visible
  • No tint or reflection on your glasses
  • No face or head covering, unless worn for religious or medical reasons
  • Head and shoulders only
  • No filters or digitally-enhanced images
  • A white or blank wall background
  • JPEG images only (.jpg or .jpeg file types)
  • File size is limited to 2 megabytes (MB)

Please allow 2-3 business days for processing if picking up your card in person. Cards being mailed may take up to two weeks to arrive.

Please bring one piece of picture ID or 2 pieces of non-picture ID when you pick up your card. If you are feeling unwell or have been instructed self-isolate, please wait to pick up your card, or have it mailed.

Nanaimo Campus

Cards are available for pickup from the Library Service Desk in building 305 Monday through Friday between 9am and 4pm.  

Cowichan Campus

Cards are available for pick up from the library service desk Monday through Thursday between 8am and 6:30pm, and Friday between 8am and 4pm. 

Powell River Campus

Cards can be picked up from the campus reception desk. You will be notified when your card is ready for pickup.

If you are unable to pick up your VIU ID card in person, we can mail your card to you.

Please email us at to indicate your preference and include a photo of your picture ID or 2 pieces of non-picture ID in your email. 

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